To the Servas travelers
Servas is not a travel-aid r tourism assistance system for the benefit of travelers, but a cooperative system of Hosts and Travelers aiming at the promotion of mutual understanding and good-will throught personal contacts and sharing of daily life. We hope that you appreciate and respect the range of lives and cultures Hosts have offered to share with you.
Making arrangements for your visit
- In principle, you must write to Hosts first. Prior written information is essential for avoiding misunderstandings and for Hosts to determine whether reaction in most cases. Even if you are moving on and are unable to receive Host’s replies, you are expected to send some information about yourself in writing. It is highly recommendable to enclose a photocopy of your "SERVAS LETTER OF INTRODUCTION Efor easy reference.
- At your specific request, our Host Coordinators in each of 7 Regions may provide you with required information for your Servas Travel in their regions . If you have difficulty in finding Hosts, they will assist you in finding available Hosts. Requests with short notice will be difficult to be complied with. When you write or e-mail to a Host., ALWAYS ENCLOSE OR ATTACH A COPY OF YOUR SERVAS LETTER OF INTRODUCTION. When arrangements are made for you, be sure to follow their instructions.
- For receiving a reply from Hosts, enclose one International Reply Coupon.Be aware that Post Restante in Japanese post offices retains mails for 7 to 10 days after arrival only. You may use the address of Host Coordinators as your address for reply in Japan instead.
- Once your visit is accepted, inform Hosts of any change of your plan as soon as possible.
At Host’s homes
- Show your Servas Letter of Introduction immediately upon arrival.
- Do not stay not ask for stay longer than two nights unless specifically invited.
- Pay for all telephone calls you make or are made for you.
- Offer to help Hosts in the house.
- It would be advisable for you to take photographs, postcards, maps and other things with you, which esplain your family , home town.etc.
After the visit
- Send a thank you letter or card to Hosts after your visit. Your few lines will encourage Hosts to continue to be active in Servas.
- Return this Host List to your National Secretary or Interviewer. Host Lists should be recycled as long as being valid.
- Submit a travel report to your National Secretary according to the form or style of your country. Your report will be useful for other Travelers or may possibly be printed in the Servas International News.
- Remain active in Servas in a capacity or another at home or wherever you live.
Report to Servas Japan
Apart form the report to Servas of your own country, you are cordially requested to submit a report to Servas Japan too. Ask your Host to give you a printed form(RSJ (Report to SERVAS JAPAN)), fill in and mail it to the address mentioned below before you leave Japan. If the form is not available, simply write a letter containing
- A listing of all Hosts you visited or met, and any comments about your individual visits or meetings.
- About your general impression, observation, problems, etc.
- About your Servas experiences in Japan. Your report will be highly appreciated, not only for statistics, but for the improvement of the system and operation of Servas Japan.